PhD Grief

A couple of weekends ago I found myself helping Thesis Whisperer Jnr, aged nine and a half, with his first real ‘essay’ for school.

I was been looking forward to this moment because, to be frank, I’ve been pretty useless as a homework helper. I have long since forgotten all my long division and have only the vaguest grip on biology. Since I supervise PhD students for a living I was calmly confident that I could be a primary school writing tutor in my sleep.

Boy was I wrong.

It took us nearly 6 hours to write around 500 words and by the end of it we were screaming at each other. Mr Thesis Whisperer even had to step in and break up the fight with some stern words (“Listen to your mother son – she has a PhD”).

We fought because we had fundamentally opposing positions on how writing should be done. Thesis Whisperer Jnr objected strongly to changing anything once it was written. While he wanted to get the job done as quickly as possible, I wanted to linger over the details. For me the first draft is just a starting point for further work. This episode made me think about how difficult it is to learn how to be edited (and that primary school teachers have a much harder job than I do!).

I have come to view the big red editing pen as a tool of kindness. For this reason I am equally brutal with the red pen when I am asked to edit other people’s work. Thesis Whisperer Jnr could not cope with this approach and he is not alone. People often react with shock to my editing style; perhaps because I am generally mild mannered in person and my vicious red pen seems out of character.

I understand how they feel. While I mostly enjoy the process of editing my own work, I still find it painful at times. Losing words you have carefully crafted hurts and I still have trouble accepting uncomplimentary peer reviews. Although I recognise the value of letting other people into my work, at some primitive level I just resent being criticised. But I have learned to swallow my pride and accept it (or at least fake a good natured acceptance, while continuing to seethe inside).

There is a strong emotional side to writing and I think Elizabeth Kubler-Ross’s 5 stage model of grief is a good way to think about it. Kubler Ross interviewed people who were dealing with a terminal illness in order to better understand the (Western) culture around death. Her five stages of grief describes the process of dealing with death and dying: Denial, Anger, Bargaining, Depression and finally, Acceptance. These feelings are not necessarily sequential – it doesn’t always follow that you will get to acceptance straight after depression. This is especially true when you apply this concept to writing; you may jump around these feelings, or even be in two states at the same time.

Denial is a trap that is easy to fall into. It can be emotionally easier to stay in Denial about the quality of our writing rather than work to improve it. Part of this is a fear of criticism, which can manifest in resistance to showing your work to others before it is ‘perfect’. Writing is part of the way we express ourselves; criticism of our writing ability is often taken to be criticism about our thinking ability.

Anger is a common emotion to this perceived criticism of the self. Facing up to feelings of failure or inadequacy is confronting, especially when we are adults. Sometimes Anger is directed at ourselves because, in retrospect, writing those lost words seems like a waste of time. Occasionally the Anger is directed at others, like the anonymous peer reviewer, or your supervisor.

It can be particularly galling to be asked to take something out of your thesis which the supervisor suggested should be there in the first place. When you are Angry it is easy to see this kind of supervisor behaviour as capricious. It takes an effort of will to put yourself in their place and realise that they can’t always predict if something is a good idea until they see it on paper.

When the Anger cools off we may slip into Bargaining in the vain hope of avoiding making changes. Sometimes supervision meetings can turn into unproductive bargaining sessions, especially when student and supervisor disagree. My PhD supervisor realised early on that a chapter I had planned was just not going to be feasible and told me so. It took me a year or so to accept this and I wasted meeting time trying to convince him that he was wrong.

In my experience the idea of losing words is often more Depressing than the reality. When I have bitten the bullet and done a good hard edit I usually feel a sense of accomplishment, but contemplating that task can induce lethargy and procrastination. This is where you just have to harden up and, as Stephen King once said:

“… kill your darlings, kill your darlings, even when it breaks your egocentric little scribbler’s heart, kill your darlings”

Ultimately I think we need to work towards inhabiting Kubler Ross’s final stage – Acceptance. Acceptance is when you stop caring about your writer’s ego as much and can be more open to suggested changes. When you have managed to internalise this state of mind you can critically evaluate any suggestions for improvement on their own merit, not merely react to them emotionally.

So next time I have to help Thesis Whisperer with an essay I am going to try to have more patience. At 40 I am still striving to conquer the feelings aroused by the editing process and I suspect that it might take me a lifetime to do it with grace.

How about you – have you suffered any of these feelings? Are there any strategies you would like to share?

Related posts

5 ways to Kill Your Darlings

PhD Detachment

Celebrations

By way of a birthday greeting to the Thesis Whisperer, I thought I’d write a piece about celebrations.

Sophie's PhD celebration spread

At this, I can almost imagine harassed postgraduates snarling: “Celebrations?  I’ll give her celebrations!  The only celebration there’s gonna be around here is the day I get my PhD, and that’s a good way off!”

Relax, gentle reader!  For a couple of minutes, I’d like you to stop and think about those very celebrations.   Make a cup of tea (not coffee), play some music, and allow yourself to dream

The six months before I graduated with my PhD were fraught, to say the very least.  At the risk of sounding self-pitying, I must state quite factually that I was working full time, apart from taking the last three of my four weeks’ writing-up sabbatical.

Moreover, my husband had two knee-replacement operations during that time, so I was also support-worker, housekeeper, and family taxi to three adolescent sons.  Dreaming was a welcome escape from the reality of my daily existence!

I’m very goal-oriented.  I could almost go so far as to say that I wouldn’t get very far if I didn’t have goals to aim for, and in that final six months, I scored quite a few. And each goal represented a celebration.  May I suggest just a few celebration-worthy targets for you?

Identify some Mini Goals

Assuming you’ve mapped out an overall plan for your thesis, make sure you set deadlines for completing each chapter.  Write a timetable and put it somewhere prominent.  You could also keep track of your word-count, if that is a motivator for you.  But whatever you do, make sure you celebrate the completion of each chapter – whether the first completion, the next meeting with your supervisor, or the revised completion.

Plan to celebrate with family and/or friends at each milestone.  Mind you, make sure your celebration is appropriate. ( I charged into work with a fruitcake one day – only to discover that I was the only person who liked the stuff …!)

Editing is work too

Once you’ve got the chapters written, you’ll doubtless be spending quite a bit of time on proof-reading, formatting, checking footnotes and so on.  Believe me, completing any of these stages is worth a celebration in itself.

Making it real

Getting the thesis bound is worth a coffee with friends, at the very least – as is handing in your thesis at the Uni for examination.  Now you should go and buy a bottle of wine/ Prosecco/ beer/ sparkling fruit-juice/ or anything else that helps you feel triumphant!  However low-key your earlier celebrations may have been, this is a big one.

Surviving the Viva

Most of us leave feeling relieved that it’s over, perhaps a little downcast at the extent of the revisions, or just – strangely – deflated after all the build-up to this most important event.  The day after the viva can feel like a major anti-climax.  You’re so nearly there, but you daren’t yet let yourself celebrate.  Okay, then – have a quiet, private celebration, but do mark the occasion.  It’s been a big day.

(Editors Note: most Australian students will not have a viva or presentation to examiners. However many universities, including RMIT, have a mandatory completion seminar where you must present the work done and answer questions. This is as good an excuse as any to have a celebration :-)

The graduation itself!

Finally, finally, you’ve got graduation to look forward to.  And now you’ll really be able to let your hair down.  So, in the time between the viva and graduation itself, you need to plan your party.

After all your hard work, this is your reward, so make it memorable!  Even if you’re on a tight budget, I would urge you to make sure you mark this important milestone appropriately.  You’ve worked for it, you’ve earned it, and the memories will last forever.

I didn’t start planning until my revisions had been accepted, but I had been dreaming of a party for some months beforehand, so pulling together a guest-list was easy.  Finding a venue – not quite so easy, but I was more than happy with the Italian restaurant that I eventually picked.

We had a fabulous night, and it was gratifying to see that our sons were enjoying themselves just as much.  I felt it was really important to let kids and my ‘significant other’ feel part of the celebrations – after all, they had lived through my PhD struggles, too!  But the experience can’t have damaged them too much – the eldest is already dreaming of doing doctoral studies himself … despite only just having taken his last ever school exam! So, let me see – in another six or so years, will I be helping plan another special event …?  I can hardly wait!

How do you plan to celebrate when you finish? We’d love to hear about your plans – or memories!

Related Posts

Parenting through a PhD (without going completely insane)

What if your CV is not enough? Part Two

Editor’s note: This is the second post in a series inspired by an article in Forbes magazine which claimed the Curriculum Vitae (CV) will be replaced with your ‘digital footprint’ in the next ten years. If, indeed, you will need to have a clear digital identity to compete in the job market – what should you be doing about that now? I have asked a few academics who I think are already doing their digital identity well to write about the strategies they use.

The second post in this series is Sarah Thorneycroft, an academic developer who I met on Twitter. Sarah’s research focuses on redefining education in digital spaces. She has called this piece: Not just cardboard castles: digital identity in three dimensions”

If you don’t mind venturing into the macabre for a second, imagine your gravestone. I’m willing to bet it doesn’t say:

“Here lies so-and-so; their doctoral thesis was a critical analysis of the pseudo-social constructivist paradigm inherent in early 21st century pedagogical practices”

And it probably doesn’t have a list of your recent publications and conference papers. However, a quick Google reveals this kind of one-dimensional profiling is rampant in academia and it’s easy for postgrads to succumb.

Traditionally, creating an academic identity (digital or otherwise) involves an institutional profile which outlines your professional experience, publication record and grants. This functions as your sole ‘face’ for networking and professional interaction. Academics venturing into digital spaces often maintain this approach, keeping their profiles and blogs as ‘professional’ as possible. Postgrad students and early-career academics who are keen to build a professional name will often feel the pressure to promote their scholarly work to the exclusion of all other endeavours.

Creating an academic identity often involves simply creating a ‘cardboard castle’ for oneself – it looks good from one angle, but viewed from another it is one-dimensional and lacks substance.

This is where I think we go wrong – the after-hours parts of our lives aren’t just irrelevant fluff. Building an identity – especially an online identity – that is three-dimensional and profiles us as real human beings, rather than just publication machines, has benefits beyond just the warm and fuzzy.

For instance, I’m a gamer, and I advertise this fact on my institutional profile page. I have a picture of my WoW toon and everything (quelle horreur!). Now, while it’s true that about 99% of people in academia do not *get* gaming, for those that are willing to stop and think, the fact that I am a gamer provides quite a lot of information about who I might be as a professional. I am likely to think laterally about problem-solving, work effectively in teams, be a highly self-directed learner and be willing to investigate alternative avenues to resolve issues, among other things.

I’m also a musician who plays in a huge variety of ensembles and genres – that’s on my profile too. It tells you I’m committed to developing high-quality craft, communicate effectively with a wide variety of people and am open to new ways of thinking (also, that I am occasionally willing to wear odd costumes).

I’m a baker/cake decorator, and my institutional profile has a link to my cake blog too – possibly not as easy to extrapolate professional qualities here, but who wouldn’t want to hire someone who guarantees cupcakes at every staff meeting?

The two other things I have linked on my profile are my blog and my online research site for my Masters thesis. Both of these are scary. My blog sometimes criticises my institution and often criticises higher education in general. Research that is self-published publicly (with comments enabled…!) is the stuff of nightmares to most academics. But they are there because it shows that I am constantly engaged in dynamic research conversations, believe in open access to research, and am willing to take risks and practice what I preach.

Creating a three-dimensional identity isn’t just about selling the nice stuff that appeals to everyone – it’s just as important to challenge as to please.

As well as being part of my professional profile, all of the above are managed through my Twitter account. I know that most of my followers won’t know what ‘rolling a new lock’ or ‘getting ganked in STV’ mean, or who the Bach or Brian Setzer I refer to in concert promo tweets are, but many do. Some of the most effective academic interaction I have on Twitter is a result of ‘personal’ tweeting.

A few months ago the Chronicle of Higher Education posted an article on a study that found professors whose tweets included personal information ranked more highly among students than those whose tweets were purely scholarly, and I don’t think this is limited to students. Think about the professional colleagues you most respect – I doubt they are the ones you know as references only.

Ultimately it comes down to who you want to be when you are Googled. Do you want to be known as

“Somebody, J. 2011. ‘Pseudo-social constructivist paradigms in early 21st century pedagogical practices’. PhD thesis, some university press, somewhere”.

or as someone who is a dynamic, approachable and engaged researcher and professional, who, sometimes, also likes to knit, play soccer or kill zombies with fire? I know I will always choose the latter.

Are you really interested in me now? You can see my institutional profile here

Related Posts:

What if your CV is not enough (Part One)

Should I Stay or Should I Go Now … ? a.k.a Do I Divorce my Supervisor or Learn to Live With It?

In previous posts I have discussed how to ask your supervisor for a divorce and how to maintain a good supervisory relationship. But what happens if your relationship with your supervisor bounces up on down on the sea-saw: sometimes fine, and other times not? What should you do?

I have been reflecting on this issue and want to offer some advice for anyone contemplating this dilemma:

Talk to your supervisor

As I have said previously, it may well be that your supervisor is experiencing the same issues as you and are just as uncomfortable / unhappy with the nature of the situation and talking will help you to resolve it.

You may think your supervisor will react badly to a straight forward approach and that honesty will only make the problem worse. Are you willing to take the risk? Only you will know the answer to this question. I didn’t talk as much as i probably should have and maybe i got that bit wrong.

Consider whether you can do anything to change the situation to make it workable

Supervision is a two way street and you both need to contribute equally to the relationship. Ask yourself: are you being too demanding / unreasonable? No, this is an attempt to blame you, the student, but it is important to consider whether what you are requiring is unreasonable. In that case:

Get some perspective discuss your concerns with someone in your department

Many times the “should I or stay or should I go?” question arises due to a personality clash. It is worth getting some perspective from someone who is not directly involved. There should be someone you can go to in confidence to discuss how you feel, be it a second supervisor, PhD tutor, or someone else in your department.

I did this, on a number of occasions, and was told that the problems I was experiencing with my supervisor was just their way. This was true, but ‘their way’ was somewhat – in fact completely - incompatible with ‘my way’. That does not make them a bad supervisor, period, just not the right person for me.

How do other people work with your supervisor? (or not)

It may be worth having a chat with other people who share your supervisor, have worked with or have been supervised by them in the past. Other colleagues may have encountered similar problems and have some useful suggestions.

Draw up a list of pros and cons

It may seem old school in the digital age, but get out a pen and a piece of paper and list the pros and cons for working with your present supervisor. Do the pros outweigh the cons? Can you work with / manage the negatives in view of the positives?

If you have considered all these points and you are still not sure what to do, ask yourself these questions:

If I continue with this partnership can I tolerate the present situation continuing?

Think long and hard about this. What may seem easy conceptually, may not be in practice. It does not matter how much prestige is associated with being supervised by a particular person if the relationship is having a detrimental impact on you, or your work.

Doing a PhD is stressful enough. You do not need anything else to make it worse. It took me 5 years to work up the courage to finally address this situation, which added another year on to the amount of time it took to complete my thesis. This is not good for you. A thesis is the start of your career; you need to do it, get it examined and move on. It is not healthy for you to carry on in a dysfunctional relationship.

If you can continue the relationship then you need to realise that things may get more difficult and you have to find ways to deal with them. If you have a second supervisor use them more, but also be guided by them. If they tell you to change you probably should listen.

Does this relationship ever make you feel you want to quit?

If it does then you need to consider your exit plan, not from the thesis but from the supervisor. Divorcing your supervisor will inevitably lead to a changed situation for you. You will have to be prepared for some people to take a disliking to you for your actions.

In the end only you know whether you can continue or not. Just because you decide to stay put doesn’t mean you can’t come back and review it later on. Each situation is different and time can heal, or make things worse, if not treated. Don’t let your relationship go septic.

Related Posts

Supervisors are not elephants

How to deal with two supervisors who disagree all the time

Shut up and Write!

A couple of months ago a friend told me about the ‘Shut up and Write’ movement in San Francisco. The idea is quite simple; a group of writers converge on a location, presumably one with good coffee. After 15 minutes of chit chat they, well – just shut up and write. They write solidly for an hour, then take a break for coffee and more chats before they leave.

I tend to think of writing as a solitary activity which needs a closed door and the phone/email/twitter off the hook. The idea of being with other people to write sounded so illogical I was naturally  keen to give it a try. In fact…

I’m doing it right now.

As I write this post I’m sitting in one of my favourite cafés on campus, opposite my friend Jonathan who has recently set up “The Research Whisperer” blog. We met up about 20 minutes ago, read a bit of the paper, had a coffee, checked our email and gossiped just a little bit. Then I set up my phone to count us down a 25 min window of time with my pomodroido app and here we are – shutting up and writing.

[21:18 minutes to go]

It’s a curious thing, but Jonathan’s relentless key tapping reminds me that I should be writing, so my fingers keep moving. All the hub bub in the café doesn’t bother me – in fact it feels comforting. I’m reminded that I am not alone… but surely this isn’t the only reason for the enduring success of the ‘shut up and write’ movement?

As I look at Jonathan I notice he has stopped typing furiously and is now using his mouse pad and it occurs to me: this mode of writing is a bit like doing an aerobics class at the gym. Although my fingers are feeling a little bit tired already, and this bench I am sitting at is ever so slightly too high for comfortable typing, I keep going. I don’t want to look like the fat, unfit person up the back of the class who isn’t keeping up. This is peer pressure of the best kind!

This method of writing is part of a suite of productivity techniques which are collectively termed ‘time boxing’. The idea of time boxing is that the best way to tackle any big job is to break it down into a set of small, discrete tasks then limit the time you have available to do them.  Once you have decided on a mini goal you set a timer and off you go.

For instance, I decided to write a blog post on the ‘shut up and write’ concept while doing a shut up and write session, which is… kind of meta, but a doable goal. The key to making the technique work is to create bite sized chunks of work – which is not always easy on a big job like a thesis.

[14:20 minutes to go]

If you think of the whole thesis as one task it’s likely you will feel a sense of panic, which can manifest in ‘jumping’ from task to task rather than finishing one thing and moving on. For instance, as you are reading the vague sense of panic starts an internal dialogue which goes something like this:

“hmmm, that’s an interesting point the author is making. Clearly I need to know more about that area of literature. Should I keep reading this, or find out more about that area of literature? Maybe I will just download a couple of things…”

Time boxing encourages you to stick with one thing and finish it as much as you can. For example, you might pick a subheading or small amount of data to analyse for 25 minutes.

Jonathan is staring into space now… I wonder what he is thinking? Maybe he is stuck. I’m going to keep my eyes on my keyboard and keep ripping the words out. Maybe that will help him get focused. I find myself looking forward to the end of this 8 minutes so that I can chat with him some more because I’m getting tired of writing now…

[I did some editing for about 4 minutes here. Now I feel a sense of excitement. I want to get this last idea out in the remaining 4:07 minutes]

The other thing that time boxing is said to help with is perfectionism. I must admit, I am too much of an impatient person to be a real perfectionist, but I have found myself falling victim to the 2 steps forward one step back syndrome. I will open a piece of writing in the morning with every intention of finishing it, but find myself doing  ‘just a little bit of editing’ in the first paragraph. Maybe checking up on that reference  or two to make sure I have every nuance of the quoted author correct. By the time I get to paragraph two it’s time for lunch. Time boxing can help me get over this problem by setting a tangible goal for each session of writing.

[1.01 mins remaining...]

Well it seems that the ‘shut up and write’ method works for me – at least to produce this blog post. The rest of the café faded away and all I could hear and see was my fingers, and Jonathan’s, typing. There was a sense of urgency, of moving towards a goal, which really helped me get this post finished. I think we should do this next Friday too! Who wants to join us?

Editor’s note: this idea worked so well that we now have a regular ‘Shut up and Write’ group meeting on the the RMIT University city campus every Friday morning. If you are interested in joining us you will find us at the bench table, Pearson and Murphy’s cafe at 9:30am

Related posts

Another way to write 1000 words a day

A visit from the Procrastination fairy

One year on

Yesterday was  our one year anniversary: Happy birthday Thesis Whisperer!

While I am in the nostalgic mood that anniversaries can provoke, I have to tell you that the blog has certainly exceeded my expectations. I thought the idea up in the shower (as you do), inspired by a phone call from a student who asked “Are you the RMIT thesis whisperer?”. I thought this was a great name for a blog and as close to a job description as I was likely to get, but I also liked the idea of this kind of teaching: as Alison King quipped: “a guide on the side rather than a sage on the stage”.

From the first post on June the 7th, 2010 there have been a total of 90 published posts – around 2 a week and a total of nearly 90,000 words. Over this year there have been 84,904 hits and 828 comments – which I’m sure is minuscule compared to some of the big fish in the blog pond, but personally satisfying because The Thesis Whisperer is proudly a niche blog and I think there is a real sense of community around here.

Since the vast majority of you are researchers, I thought you might be interested in some of the stats which normally only I see as the blog controller. I think these are fascinating because they are a little window into what PhD students are thinking and feeling.

For instance, I recently did an analysis of the top search terms which bring people to the blog. Other than variations on ‘The Thesis Whisperer’, the top ten thesis related search strings which people typed into a search engine to find the site were:

  1. What do you learn by doing a PhD?
  2. Phone apps for researchers
  3. Zotero / Endnote / Mendeley
  4. “I hate my PhD supervisor”
  5. Academic Coach
  6. Write a better PhD
  7. 3 minute thesis
  8. Presentation mistakes
  9. PhD work is lonely
  10. How to write a lit review
  11. Best books on doing a PhD

Where people go after they have visited our site is also interesting. The top ten most clicked links are:

  1. Is my thesis hot or not?
  2. Download of the Scrivener Writing app
  3. It’s a PhD, not a Nobel Prize paper
  4. Alternative PhD blog
  5. 75 super co0l blogs written by PhD students
  6. Post Graduate Toolbox
  7. To do dissertation
  8. Working it out
  9. I love diagrams
  10. How to write a thesis

From this brief analysis, I think people visit the Thesis Whisperer for:

  • Understanding of some of the things that ‘no one thinks to tell you’ about doing a PhD
  • Emotional support and understanding of the emotions which the PhD can provoke in us
  • Advice on ‘soft skills’ (mostly related to communication and technology)
  • Advice on productivity (and procrastination)
  • To see what other PhD students are doing

Of course, not all the searches were PhD related. As more sites link to us, the ranking of the thesis whisperer is pushed up in search results. This means that some generic search terms start to direct traffic and more people find us unexpectedly. As a consequence, the term ‘Yoda’ brings up the post “Developing your inner yoda – er scholar” which has resulted in an extra 2800 hits in the last couple of weeks! This has pushed this post to number two on the top ten posts, the other nine most popular posts were:

  1. How to write 1000 words a day and not go bat shit crazy
  2. Zotero vs Endnote: the battle is on!
  3. 5 ways to fail your PhD
  4. Is your computer domesticating you?
  5. 5 books to help you with your PhD
  6. The top five #phdemotions
  7. The stegosaurus strategy
  8. PhD Detachment
  9. 5 classic research presentation mistakes

Some of these posts are favourites of mine, but this list doesn’t contain all of the ‘pillar posts’ of this blog. Problogger describes a pillar post as: “a tutorial style article aimed to teach your audience something”. I think what I have to teach is an approach to doing the thesis, which is based on understanding it as a genre and a performance of scholarly skills. If this is the case, some of my pillar posts would have to be:

I would recommend a blog to any practising academic as a way to grow their own network. In the year I have been running the blog I have been privileged to meet and talk to many people with similar interests worldwide and develop a much stronger professional network. All these people are very clever and interested in sharing knowledge, not hoarding it. The ability to talk about ideas or ask questions, not to mention the various links which are sent to me daily through social media channels, have made my work easier. I am being invited all around Australia and internationally to talk about the Whisperer, which is very exciting.

All this is because my work is now on such public display and open for use by others. Anyone can download a post or presentation and use it (as long as they acknowledge the author). This is not how we academics are taught to handle knowledge, but I think is more fitting with the role of university academics as public servants.

The success of this blog is certainly dependent on you, the readership, who always engage so thoughtfully with the content. Beyond the 250 subscribers I know there are many regular readers amongst my 1460 odd Twitter followersand the 309 people who have signed up to the Facebook page. But the success is also due to the growing number of people who have generously donated their time to write posts including: Heather Davis, Dr Karen McAulay, Dr. Sarah Quinnell, Eloise Zoppos, Dr Geof Hill, Jess Drake, Mary Helen Ward, Dr Julie Rudner, Gabriel Oguada, Magdeline Lum, Eva Lantsoght, Linda Kirkman, Anitra Nottingham, Elizabeth Humphrys, Andy Coverdale, Angela DiPasquale and the three authors who have chosen to remain anonymous: @themarquise, @cuteangel and Squishy Scientist. Thanks guys!

I hope, over time, the blog will become even more of a collaborative enterprise and that people will continue to be interested in reading it, therefore I’m interested in what you think of this analysis. Why do you read the Whisperer?

Another way to write 1000 words a day?

If you hang around universities long enough you will learn that academics love to bond over war stories about writing. In Australia we call this kind of conversation “talking shop”. I love talking shop because I reckon it’s one of the best ways to learn how to do academic work of all kinds.

For instance, some years ago, on a plane ride home from a conference, I happened to sit next to a senior academic from my university. This guy is one of those wonderful academics who somehow avoided growing a hard shell over the years and becoming a grumpy old bastard will still display his weaknesses to others. One of the things that he told me was not to worry too much about how stupid your ideas look the first time you put them on paper.

This was news to me – I was doing my masters degree at the time and didn’t realise that everyone writes badly in the first draft. I admitted to this academic that I never rewrote anything as an undergrad and just assumed I was crap at writing academic papers. The charming old guy laughed and said:

“Just remember, there’s no such thing as writing: only rewriting”

This line stuck in my head and has become a little mantra I repeat silently to myself as I write a first draft of anything. It brings the sense of near panic under control as my new ideas limp onto the page.

Of course, this blog is one of the best ways I have found to talk shop. A little while ago I wrote a post called “How to write 1000 words a day (and not go bat shit crazy)” . Subsequently a few people wrote to me pointing out that my intense writing bursts were similar to the ‘pomodoro technique’ and sent me some links. I read up on it and thought it sounded interesting, but it wasn’t until @danya told me about the phone app she used that I tried it out.

I don’t know about most of you, but for me the key difficulty in writing productively is staying ‘on task’ long enough to produce significant amounts of wordage. Inside my screen there are so many potential distractions: Twitter, email, websurfing, chat, other projects… the list goes on. Not to mention the distractions OUTSIDE of the screen; that work/life balance which some people talk about.

The pomodoro technique was developed by Francesco Cirillo in the 1980′s and is meant to be a way to reduce these kinds of distractions. The idea is disarmingly simple: just write using a timer and take regular breaks. According to wikipedia (which I am taking as an authority in this instance) there are 5 steps:

  1. decide on the task to be done
  2. set the pomodoro (timer) to 25 minutes
  3. work on the task until the timer rings
  4. take a short break (5 minutes) then do another burst
  5. every four “pomodori” take a longer break (15–20 minutes)

You could use a kitchen timer, but being a techie kind of girl, I took @danya’s advice and downloaded the free ‘pomodroido’ app for my android phone and hoed into a paper which has a fast approaching deadline. Within 2 pomodoros of 25 minutes each I had (extremely roughly) put all my ideas down in Scrivener. Now I am in a position to start the rewriting process and get it Out The Door.

As I did the pomodoros I was struck by the simple brilliance of this technique. The task bar on the pomodroido app advances across the screen and shows you how many minutes you have left. At the end a nice little chime goes off and the phone asks you if you want to take a break or go straight into the next one.  I used the 5 minutes to do a quick check of my Twitter and email, then I’d pick a subheading and dive in again.

I noticed I would be able to write for about 12 minutes straight before I looked at the timer. At that point I was feeling itchy and had a strong urge to leave the Scrivener window, but I could see the progress I had made, which somehow made it easier to stay with the feeling and push a bit longer.

Like doing squats at the gym in bunches of 10, or a set number of laps of the pool, the physical presence of the timer reminded me that there was an end to the pain soon. While goofing off  in between pomodoros I felt more relaxed than usual. I didn’t feel that classic internet emotion which usually sweeps over me while on deadline: a nagging sense of anxiety and guilt undercut with something hard, like desperation.

For those interested in giving it a try who don’t own an Android phone here’s an iphone equivalent, courtesy of @Enniscath who has a great post on apps. Those who don’t own a smart phone could try downloading one of the numerous PC or Mac applications out there, or even use a free web site if you want.

If you visit what I assume is the official pomodoro website there are a few books which build this technique into an overall productivity strategy. But to be honest with you, I think the more complicated a productivity technique becomes the less useful it is. I don’t think I’d be comfortable using it for every kind of task, so it wouldn’t be a holistic solution to my productivity problems.

This suspicion was confirmed by chatting to a few people on Twitter. @bronwynhinz said while she thought it worked for some kinds of writing, it was less good for other research orientated tasks, like reading or data analysis. While @jasondowns is a huge fan and reckons it works for lots of things, like doing transcriptions and ‘mind-dumps’ (getting words on a page). Jason thinks the pomodoro technique is especially good when you find it hard to start and as a way to limit the time spent doing online journal searches (and coffee breaks!).

I think you will have to try the pomodoro for yourself before you will know if it works for you. I’m interested in hearing what you think - or about other similar techniques you have found. Let’s talk shop!

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